Solving the email quota problem

Now, as I've mentionned before not everyone is disciplined with email and with the amount of email I get every day I blow-up my server quota every week. Until now, I had to delete every large attachment, save it on my disk drive and add something like <> to find it again (I have Copernic installed on my laptop, so I can just key in the file name, and then drag-and-drop it from Copernic into a message. This is a manual process and I've been looking for Outlook add-ons to automate it. I've searched a long time and found free ones that were also buggy and not satisfying.

The best one I've tried is from MAPILab and called Attachments Processor for Outlook. It does what it says on the box: it's quite simple to use and configure, just sits on your Tool menu and in the toolbar. There are a few nice options, like you can have renaming filters, you can do several rules to run automatically or manually, etc... For now, I've just created one to scan all sent items and detach them but you can run it on all outgoing items. I have yet to figure out the Archive feature though. There's even a function to reattach automatically files that were detached which I am very much found of. The complete feature list is impressive and since they're now at R4.2 I would think it's a pretty mature and bug free product. OK, it's not free but at $24 it's not expensive either if you can save a few hours trying to bring down your mail folder size when you're stuck in a remote country with only intermittent WiFi or slow PSTN access (it happenned to me during a trip in South Africa). Email deprivation syndrome is terrible...

The only snag is that I now have an attachment directory that duplicates with the files I had already stored on my HDA so I'll be looking at ways to deduplicate files on my disk drive although as space now seems so abundant it's a more long term priority (the main issue comes with backing up my HDA but then I've got a NAS).

Tags: internet, ordilogiques, richmondtransits.blog, tip